 |
Ultra
Farm Version 6C to Version 6D |
Providing
Farmers & Ranchers with
Computer Solutions for over 35 years.
Ultra
Farm Version 6D New Features (Released
December 2011)
To
Order online click here.
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
Unparalleled feature cuts data entry time in ½
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
Yes! This phenomenal update will save you 50% or more in time every month. It'll save you oodles and oodles of hours for the year.
Vendor preferences are automatic transactions that are recalled only when you want them. Each vendor can store the monthly transactions used most often for that vendor. You can specify a percentage to calculate and split an amount into multiple transactions. For example: the split between farm & personal electricity.
If you pay a fixed amount to a vendor every month you can specify the transaction as Dollars. For example: pay your Cable/Satellite Provider $43.50 each month. You could select Dollars and enter your Description and Item Code, and enter $43.50 for the Dollar Amount. Then when you enter Monthly Transactions the Dollar Amount is automatically input as $43.50.
The other way to Code a transaction like this is to select Percent, enter the Description and Item Code, and enter 100 for the Percentage. Using Percent will require you to enter the Total Dollar Amount when you add this transaction in monthly. Use Percent when the Monthly Amount frequently changes, for example the Cable or Satellite Bill. Frequently when you rent a special Movie, or Sporting Event, this changes the Monthly Bill on these occasions. So by making the percentage 100% it takes the Total Dollar Amount entered, and applies it to the individual transaction.
Vendor Preferences
Auto Bill Pay with Vendor Splits!
Ultra Farm Version 6D now includes the ability to input the monthly transactions routinely used for each vendor. The General Vendor Data Entry screen has changed to look like this. This example illustrates the use of percentages.
Multiple transactions can be input for a vendor.
Sample Vendor Data Entry screen with a percentage split for farm & personal
electricity.
This will apply 70% of the total bill for the Farm Electric transaction and 30% for the personal transaction.
Auto Bill Pay with Vendor Splits!
This example illustrates the use of fixed dollar amount vendor preferences.
Single or multiple transactions can be input for a vendor.
Vendors normally used for Income can be setup too!
Vendors with Preferences can be used in Payable & Receivable Data Entry Screens too!
Tip: For cable or Dish TV service, you could enter only one transaction with the monthly dollar amount. When you do your Checkbook Data Entry, just enter the vendor ID, then click Vendor Split and you will be finished inputting the check.
This is a huge time saver!
In this Vendor Data Entry screen a fixed dollar amount is setup for the monthly health insurance premium. When this vendor ID is entered in your monthly input you will only need to click the Vendor Split button to have this transaction entered for you.
WOW! Press only 2 or 3 keys for the vendor ID and click a button to input monthly transactions. Now that's what I call a real time saver!
Monthly Checkbook Entry
Auto Fill Percentage Transactions based on Vendor!
The Monthly Data Entry screen has changed to look like this. This example illustrates the use of a vendor preference previously setup using percentages.
Pick the vendor or enter the Vendor ID.
Then input the total amount for this vendor in the yellow box.
Shown above is the Checkbook Data Entry screen with a percentage vendor.
The blue box displays $ Dollars to splità the yellow box appears when a percentage vendor is chosen. In the yellow box enter the total dollar amount that will be split for this vendor.
Monthly Checkbook Entry
As soon as you click on the “"Vendor Split" button the Item Category Description, Item Code, Enterprise, Quantity and # of head is copied from the Vendor preferences into the monthly Checkbook Data Entry Screen. The amount calculated is based upon the percentages specified on the Vendor Data Entry screen. In this case, 70% for the farm share and 30% for the personal share, are calculated based on these percentages of the $ Dollars to be Split.
Multiple transactions can be copied with just one click of the "Vendor Split" button.
If a vendor is picked that should not use any of the pre set transactions DO NOT click the "Vendor Split" button, instead begin to enter data as usual.
Monthly Checkbook Entry
Auto Fill Fixed dollar Transactions based on Vendor!
The Monthly Data Entry screen looks like the sample below. This example illustrates the use of a
vendor previously setup with fixed dollar amounts.
Pick the vendor or enter the Vendor ID.
Note: The Yellow box does not appear but the blue box under the Vendor ID has changed the message to Using $ Values.
The screen above illustrates a vendor that used a fixed dollar amount. After
entering the vendor ID (BX), No other input is required to complete this transaction.
Only a click on the Vendor Split button is needed. (The results follow).
Monthly Checkbook Entry
Auto Fill Fixed dollar Transactions based on Vendor!
The transaction is copied from the Vendor preferences and put into the monthly Checkbook Data Entry at the time the button "Vendor Split" is clicked.
As soon as you click on the "Vendor Split" button the Item Category
Description, Item Code, Item Point (H for Health), Quantity and # of head
is copied from the Vendor preferences into the monthly Checkbook Data Entry
Screen. The amount is transferred directly from
the Vendor Data Entry screen.
The transaction shown above can be changed in any way or deleted if you change your mind. If a vendor is picked that should not use any of the pre set transactions. DO NOT click the Vendor Split button, instead begin to enter data as usual.
Investigate the new vendor list
button on the Vendor view/list.
There are Two new lists.
· Vendor name prints one line per vendor.
· Only vendors that have preferences are listed. Each transaction prints on a separate line with the item/category description and the item code. Plus the $ amount or percentage is listed too!
More Improvements in this update include: